Accommodation

Delegates can easily make an accommodation reservation at the preferred hotels for 2021 Bowen Basin Symposium via the online registration form. All rooms and rates below are held until 19 July 2021 or until sold out. Rooms are available on a first-come first-served basis. Please ensure to book your accommodation early to avoid disappointment.

Please note:

• A deposit of one night only is required to secure your booking
• Bookings are subject to availability
• Breakfast is NOT included unless otherwise stated
• The rates listed are shown per night per room and for the full stay
• The rates are in Australian Dollars (AUD), inclusive of 10% Goods and Services Tax (GST) which is payable to the hotel chosen. There are no other additional charges to the hotel booking other than a credit card surcharge if paying by credit card

To secure your accommodation, a one night's deposit by credit card, electronic funds transfer or cheque is required and is forwarded to the hotel.

If only a deposit is paid to secure the reservation delegates must settle the balance of their account with the hotel concerned upon check in or check out, depending on the individual hotel.

If accommodation payments are not received by 19 July 2021 your room will be released back to the hotel and you may be liable for full payment. The 2021 Bowen Basin Symposium Accommodation Manager (ICMSA) does not take responsibility for accommodation if deposits are not received by this date.

Kindly contact the Accommodation Manager (ICMSA) should you wish to:

• Modify your accommodation booking, or choose to book accommodation after 19 July 2021
• Require accommodation outside the nights of 22 August 2021 to the 28 August 2021
• Are unable to book accommodation due to no availability below for your selected dates as individual enquires can be made on your behalf.

Cancellations

No Accommodation payments will be refunded on or after 19 July 2021.

Participants who confirm an accommodation booking with a credit card or full pre-payment and who wish to cancel on or after 19 July 2021 are liable for the full cost of their accommodation nights cancelled. To cancel your reservation, please contact The Accommodation Manager (ICMSA) at adrianep@icmsaust.com.au. Name changes to a reservation can be made at no charge.

Change of Booking

Any change in booking must be made in writing to The Accommodation Manager (ICMSA) and NOT directly to the hotel before 19 July 2021. Any changes received after 19 July 2021 will be at the hotels discretion and based on availability.

Early Arrival

As check in at most hotels is not until 1400 (2pm), it is possible that your room may not be ready for immediate occupation on your early arrival. Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise The Accommodation Manager (ICMSA) on the registration form so we can notify the hotel that your room is required early.

No Show Policy

In the event of a “No Show” on the date of arrival, full cancellation penalties apply to all nights of the stay.

Warning! Important Notice Regarding Hotel Reservations

We have received report's of attendees receiving calls from individuals offering a discount code for accommodation. These individuals are NOT affiliated with ICMSA, the Conference or official housing providers, in any capacity. For your protection, we recommend that you do not book with any individual that contacts you directly via phone. The safest way to book your housing is to book online through the secure booking service.

If you receive a fraudulent phone call and are able to capture the name, phone number and/or email of the individual, please send this information to adrianep@icmsaust.com.au

Enquiries

Please direct all 2021 Bowen Basin Symposium accommodation enquiries to the Accommodation Manager (ICMSA):

Adriane Pinto, adrianep@icmsaust.com.au.